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Frequently Asked Questions

 

When do applications close?

Applications need to be received by 12 pm (midday), Friday 06 May 2022 to be eligible.

 

How much funding can I ask for?

There are two types of NDRR grant funding available for applicants:

Capped – between $10,000 to $250,000 per project.

Non-capped – no capped amount on the total sum of NDRR funds available for the 2022-23 grant round. That means, between $10,000 to $4.8 million per project that must demonstrate State or sector-wide significance.​


What does State or sector-wide significance mean for non-capped funding projects?

The non-capped funding is an incentive for applicants to consider projects that demonstrate State or sector-wide significance in relation to reducing disaster risk.  Applicants are encouraged to consider collaborations with other agencies to maximise potential project outcomes and funding requests. 

To be eligible for non-capped funding, for projects with State or sector-wide significance, projects must demonstrate one or more of the five (5) areas in the table below:​

AREADESCRIPTION
1.    Strategic ResearchResearch that can demonstrably (capable of being demonstrated or proved) build knowledge, improve decision-making or inform legislation and policy in relation to natural hazard risk reduction.
2.    New Technologies, Systems or ToolsDevelopment of tools, technologies and/or systems that materially improve coordination, efficiency and information sharing in relation to risk reduction and management of natural hazards.
3.    State or Regional Resilience InitiativesActivities that improve community resilience and reduce the potential impacts of disasters on communities and infrastructure at a regional/district or State-wide level.
4.    Across Multiple Sector InitiativesProjects that improve integration of risk knowledge and risk reduction action across multiple sectors.
5.    Climate ChangeRisk management and risk reduction of the impact of a changing climate on natural hazards at a State or sector-wide level or significance.


 

Who can I contact for more information?

In the first instance, please refer to the Guidelines for Applicants or the Eligibility Check. Alternatively you can contact the State Emergency Management Committee (SEMC) Business Unit within the Department of Fire and Emergency Services (DFES),contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9888.​

 

My organisation is not incorporated; can I apply for funding?

No.

 

My organisation is DFES, can I apply for funding?

Yes. While the NDRR grant program is administered by the SEMC Business Unit within DFES, the Grant Governance applies the same eligibility and criteria to each application and the assessment panel are required to declare any conflict of interest to ensure a fair and equitable assessment. The process for funds payments are different for successful DFES programs due to internal finance arrangement. Please see below.

 

I am not sure if my project is eligible.  How do I find out?

Please refer to the Eligibility Check and read the Guidelines​ for Applicants. If you are still unsure, contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9888.

 

What are in-kind contributions?

In-kind contributions are non-cash inputs which are given an equivalent cash value. 

​In-kind contributions can be included in the total project budget but must not cover business as usual activities.

In-kind contributions should not include salaries of staff or stakeholders that are not directly contributing to the project outcomes or outputs such as regular committee meetings or general workshop participants.

Refer to the Guidelines for Applicants for further information on In-kind contributions.


How do I decide if my project is business-as-usual?

If your project is something your organisation would undertake as part of its normal execution of operations, or something your organisation should be delivering, then it is your core business and cannot be funded with NDRP funds. If it is something that goes beyond what you would ordinarily deliver (and it meets all other eligibility requirements) then you are eligible to apply.

 

What criteria will you use to allocate funding?​

To be eligible for NDRR Grant Program funding, projects must address at least one of the four Commonwealth National Disaster Risk Reduction Framework (NDRRF) Priorities; demonstrate one or more of the 13 State Priority Action Areas, including those outlined in the WA Implementation Plan 2020 for the NDRRF; and address at least one of the seven managed natural hazards.

Projects will then be assessed based on their merit against the pre-determined selection criteria.  All assessable components are cited within the Guidelines for Applicants, with the response to each question used to assess your application.

 

Do projects have to be completed within 12 months?

The program targets short term projects of up to 12 months. In some cases, consideration may be given for a longer duration (up to 24 months) if there is sufficient evidence to demonstrate the need for the longer duration. 

Please note: If your project is to be delivered over more than one year, you will be required to provide a predicted yearly budget breakdown prior to receiving a Grant Agreement.​


I have a multi-agency project that requires funding – how much can I request?

Regardless of the number of investors or stakeholders involved in your project, the maximum you can request from NDRR is $250,000 (no GST), up to 50% of the total project cost. However projects that can demonstrate State/Sector-wide significance have no upper funding cap beyond the amount available in the grant round. 

 

My project will have already started by the time the successful applications are announced. Is this ok?

No. Projects that have commenced prior to the signing of the Funding Agreement will not be eligible. An individual Funding Agreement will be developed following the announcement of outcome, with both DFES and the successful organisation to sign the document. The announcement and subsequent execution of the Funding Agreement will be dependent on the timing of the Ministerial announcement as well as the rate each organisation can execute the agreement. Once the Funding Agreement has been signed the project can commence and funds can be expended. Projects must not commence until 1 January 2022 but before 31 December 2022.

 

When can I commence my project ?

Projects cannot commence prior to the execution of the Funding Agreement. An individual Funding Agreement will be developed following the announcement of the successful applicants, with both DFES and the successful organisation to sign the document. 

Projects cannot commence prior to 1 October 2022, but must commence prior to 30 September 2023, pending signing of the Funding Agreement. 

 

Can I get assistance to complete my application?

Yes. Please refer to the Guidelines for Applicants​ in the first instance, and if you have additional queries please contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9888. 

 

We wish to submit a joint application. Whose name do we use?

You will need to determine who will be the primary project manager for the project. This organisation will be responsible for accepting and managing the grant funds, delivering and acquitting the project.

 

Does my project have to be completed by the end of the financial year?

No. Projects must have reasonable timeframes and milestones to be eligible but may last for longer that one financial year.

 

When will I find out if my application has been successful?

The SEMC Business Unit will endeavour to advise applicants by the end of August 2022​ on the outcome of their application.

 

If I am successful when will I receive the funding?

Once the deliverables, timeframes and milestones have been agreed upon – and the funding agreement has been signed – the project can commence. The first 50% of NDRR funds will be paid following receipt of a valid tax invoice, plus acceptable evidence of at least the first milestone being achieved.  Once the project has been completed and appropriately acquitted the final payment can be made.  NDRR can only account for up to 50% of the total project cost, the final payment may need to be reduced depending on the total actual expenditure to reflect this condition.

For approved programs internal of DFES, the initial payment will occur at the end of the financial year for the NDRR component of any actual project costs. Payment is only upon evidence of delivered Project Outputs in a form and quality satisfactory to SEMC Business Unit.  Subsequent payments of actual spends will be paid each financial year until the final acquittal not exceeding 50% of the total project cost. Project managers are responsible for maintaining evidence of financial expenditure that clearly indicates the delineation of NDRR funds and DFES internal funds or other contributions

 

My project is sensitive in nature. If I am successful will it have to be published?

No. Your organisation and project name will be made public, but the nature of your project will not. If you believe your project is of a sensitive nature, please advise the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9888. 

 

I have submitted an application and I've realised there are errors. Can I edit the application?

If it is before the closing date you may update your application and resubmit (please contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9888 to advise your previous application will need replacing).

Ensure applications are completed in full. Incomplete applications will not be followed up by the assessment team and may deem the project ineligible.

Your contact details may be updated at any time. If you need to make other amendments after the closing date and time, please contact the SEMC Business Unit Senior Emergency Management Officer as above.

 

Will I be asked to submit additional information after the grant round has closed?

Possibly. During the evaluation process the assessment panel may require additional information from you. If this is the case, SEMC Business Unit Senior Emergency Management Officer will contact you and give you a deadline to provide the additional information. It is therefore important that you provide the project managers details, as well as a proxy project manager to ensure you are contactable.

 

What is the assessment process?

The assessment process is:

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The assement panel will include members from the SEMC Business Unit, DFEs and at least 3 members outside of DFES for independancy of assessment.

My application was not successful.  Can I get feedback?

Yes. Requests for feedback must be made in writing, by the original applicant, attention to the SEMC Business Unit -Senior Emergency Management Officer via email or posted to GPO Box P1174 Perth WA 6844.

 

I don't have an alternate project manager for this project – do I have to complete that section?

Yes. It is expected that you will have one primary project manager, and one alternate / proxy project manager or point of contact for this project. This contact may be necessary if you are not available when needed and could be important if further information is being sought to assist in evaluation.

 

I have applied for additional funding from other sources, but I have not yet been advised of the outcome. Do I need to include this in the budget?

Yes. Please include the agency name and status (secured or pending) in the financial budget section.  NDRR funds can only account for up to 50% total project cost, so if your application is successful but your other request is denied, the total amount provided from the NDRP funds may be reduced.

 

I wish to undertake a research project – will this be eligible?

Possibly. If you are undertaking a project that is research-based, you will need to submit a letter of support from a Hazard Management Agency stating the intended application of the findings of your project. Your project must be considering at least one natural hazard to be eligible (cyclone, earthquake, fire, flood, heatwave, storm and tsunami).

 

I wish to apply for funding to provide training in emergency management to my volunteers and staff. Is this eligible?

Unlikely. Applications requesting funding to provide training are generally considered part of business as usual and are not eligible.

 

I wish to apply for funding to undertake an exercise to test a plan, my agency's capability or response.  Is this eligible?

Standard exercises are considered business as usual, as you should be testing your plans as part of your ordinary business operation. Organisations that are intending to deliver exercises that go beyond what you should ordinarily be delivering (providing all other eligibility requirements are met) are eligible to apply.

 

I don't know if I have non-compliant SEMC grants – how do I find out?

If you are currently delivering a project funded by the Natural Disaster Resilience Program (NDRP), National Bushfire Mitigation Program (NBMP) or the All West Australians Reducing Emergencies (AWARE) program, then you have current SEMC grants in progress.  If you are unsure please contact the SEMC Business Unit Senior Emergency Management Officer via via email to request clarification.

 

I will be considering Marine Oil Pollution (or another hazard that is not one of the 7 prescribed natural hazards) – can I still apply?

Possibly. You may apply if you will also be addressing one of the 7 natural hazards.  These include cyclone, earthquake, fire, flood, heatwave, storm and tsunami.

 

How many applications can I submit?

Your agency can submit as many project applications as it can reasonably deliver, however you will have to rank your projects from most to least preferred.

 

We have recently had a flood event (or another disaster) – can I apply for funds to help the clean-up effort?

No. Funding cannot be provided to support the response to, or recovery from an event. However, NDRR funds can be used to deliver projects that will help reduce response or recovery spend following subsequent events in the future.